Apply to Trade

APPLY TO TRADE / EXHIBIT

Thank you for taking the time to apply to vendor at Zimfest Live 2023. Applications open 27 January, and the deadline to apply is Friday 26 May 2023 at 4pm.

ZIMFEST LIVE IS NOT OBLIGED TO ACCEPT ANY OR ALL APPLICATIONS SUBMITTED. Applications will be judged and considered on merit and balance of trade and catering at the festival, to ensure fairness, avoid duplication and create an interesting and varied event for the public. Applications are not processed on a first come first served basis for the reasons outlined above.

You can find information on the individual categories below, as well as all fees and charges involved. If you need to update your supporting documents, you can log in to update your application at any point up until the deadline here.

There is no need to email your documents to us.

Please make sure you have read our frequently asked questions before contacting us about the application process.

If you are still unsure about anything, please get in touch: traders@zimfestlive.com

Good luck from the Zimfest Live Team!!!

General Traders

This application is open to any person or business that trades in non-food items. This also applies to confectionery and cake traders.

Fees to trade are:

£150 for 3m x 3m

General Traders Application Form

Applications will not be accepted without all of the following documentation:

  • Public Liability Insurance to the value of £5 million
  • Risk Assessment and Method Statement (RAMS) for your stall setup
  • Full product and price list
  • Photographs of your stall and set up
  • PAT certification (if you are using electrical appliances)

Don’t have Public Liability Insurance & Employees Liability Insurance?

Get instant annual or one day cover by following this link - http://bit.ly/Zimfest

Employers' Liability- This is obligatory if you have a person or people working for you on your stall or in a support capacity, such as someone to help transport items to and from your base.

Catering

This application is for all hot food caterers and ice-cream vendors.

Catering Application Form

Applications will not be accepted without all of the following documentation:

  • Public Liability Insurance to the value of £5 million
  • Food Hygiene Rating certificate from your local authority (Rating of 4 or higher)
  • Food Safety Certificates for all staff (no more than 3 years old)
  • Risk Assessment & Method Statement (RAMS) for your stall setup
  • Full menu and price list
  • Photographs of your stall and set up

The following are also mandatory, but only if applicable to your business operations:

  • Gas Safe Register certificate (no more than 12 months old)
  • PAT certification (if you are using electrical appliances)

Terms and Conditions

Trader Terms and Conditions

Fees and Charges

Indoor Standard Pitch - 3mx3m - £150 (Includes 3x3m, 2 chairs and a trestle table)

Standard Pitch - 3mx3m - £350 (Includes 3x3m Gazebo, 2 chairs and a trestle table)

Food Pitch        - 3mx3m - £400

Power charges:

Single 13 amp power socket = TBC

Twin 13 amp power socket - TBC

Ceeform 16 amp power connection - TBC

Ceeform 32 amp power connection = TBC

APPLICATION FAQ's

What are the dates for the show?
What are the show opening times?
How can I apply to exhibit/trade?
What documentation will I need to apply as a food trader?
Don’t have Public Liability Insurance & Employees Liability Insurance?
What documentation will I need to apply as a non-food trader?
I am an ice-cream trader. Which application do I complete?
Can I apply for a bigger charity/community group pitch?
When do I have to pay for my pitch?
What happens after my applications has been submitted?
What are the organisers looking for from applicants?
When will I find out if my application has been successful?
I would like to sell alcohol / I am a bar operator. Is this possible?
If I am successful, what happens next?
What is included with a pitch?
Can I park a vehicle at my pitch?
What if I don’t need a pitch, can I just walkabout and sell my goods?
Can I leave stock overnight on Friday and Saturday?
I've traded before. Can I have the same pitch location?
Can I bring my own generator?
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